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Quoting and Bidding Guide
Quoting and Bidding Guide

This guide provides step-by-step instructions on how to quote and place bids on our platform.

Updated over 4 months ago

Where to Find Jobs

All available jobs are listed under the ‘Available Jobs’ tab. Use filters to narrow your search by process, quantity, and material to find suitable jobs quickly. Jobs displayed are tailored to your capabilities based on the information you provided when joining the platform.

Reviewing Jobs

To review jobs, click the blue ‘View and Bid!’ button at the bottom right of each RFQ. This will display the job details, including configuration, drawings, part details, and job notes. From this information, you can prepare your quote.

If you have questions, use the ‘Technical query? Open chat’ box in the top right of each RFQ to ask for clarifications.

Inputting Your Price

At the bottom of each RFQ, you can input your unit price and shipping cost.

For groups with multiple RFQs, there is an additional option near the submit button to enter a combined shipping price.

Once all bids for the group are entered, you’ll see a green popup instructing you to press ‘Submit’ when ready.

We have delivery hubs in both Portugal and the UK. When you press ‘Submit bid’, make sure to confirm you have quoted the correct shipping destination.

Once submitted, a green box will appear in the top right of your screen as confirmation.

In some cases, there will be both an initial quantity and a production quantity to quote. These will be listed in the same area, clearly labeled.

Inputting Inspections

If the tightest tolerance on a part is below +/- 0.1mm, you must submit a Formal Inspection with a Dimensional Report. You can input any associated costs in the designated box.

Other inspections that may be requested (but not limited to):

  • CMM Inspection with Dimensional Report

  • FAIR (First Article Inspection Report)

  • PPAP (Production Part Approval Process)

  • XRF Report (X-ray Fluorescence)

Adding Delays, Bid Notes, or Alternative Material Data Sheets

You can add delays, notes, or alternative material data sheets below the area where you input your unit price.

Keep in mind that adding a delay may reduce your chances of winning a job, so always aim to quote your most competitive lead time. Bid notes are useful for explaining any differences between your quote and the original RFQ configuration.

How and When to Reject RFQs

To reject a job, click the ‘Reject’ button next to ‘View and Bid!’ and provide a reason for rejection. Be as detailed as possible to help us assist the customer.

You can also reject an RFQ from the ‘Overview’ section once you’ve clicked into it.

Tips for Staying Competitive and Increasing Your Win Rate

For new suppliers, we recommend starting with small, simple jobs to build trust. Successfully completing your first few jobs with strong performance will lead to more complex and higher-volume opportunities.

Competitive pricing and clear communication can help you win POs quickly. We prioritise suppliers with high FPY (First Pass Yield) and OTIF (On-Time, In-Full) scores. Smaller jobs are a great way to boost these metrics.

Once you gain experience and maintain strong performance, you’ll move into Tier 1 status and access higher-value jobs.

Lightning Jobs offer a quick way to earn. However, be sure to review the job's technical requirements before accepting. Penalties may apply if you need to cancel after accepting.

Platform Chat

Our quoting team may contact you for clarifications or additional information via the platform chat. You’ll find this in the ‘Messages’ section of the sidebar. A red dot will appear if you have new messages, and you will also receive a notification.

Where to Get Support

For questions related to a specific order, use Platform Chat

For general inquiries, you can email our team at [email protected]. We’ll respond as soon as possible.

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